Bid Coordinator

• Issue and coordinate bid invitations to subcontractors
• Follow up for bid responses and status – making phone calls to subcontractors
• Solicit new subcontractors by making direct contact by phone and email
• Coordinate RFIs
• Direct subcontractors to online prequalification/process
• Assist with preparation of bid packages, such as preparing drawing and qualification log
• Maintain and update prequalification documents, contractor licenses, and certifications
• Communicate with subcontractors and vendors to obtain pricing, quotes, and scope coverage
• Collaborate with estimating, business development, project management, and operations teams to gather required information
• Administration of bid software *BidMail
• Track bid deadlines and maintain a bid calendar to ensure timely submissions
• Support post-bid activities, including clarification requests and documentation updates
• Maintain records of submitted bids, results, and feedback for future reference
• Additional duties may be assigned

• 2+ years of experience in a construction administration role (bidding, estimating support, or project coordination)
• Understanding of construction documents, terminology, and bid processes
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with bid management software (BidMail) is a plus
• Excellent organizational skills and attention to detail
• Ability to manage multiple deadlines in a fast-paced environment
• Strong written and verbal communication skills

The position requires a background check.

*No recruiter solicitation